John Jay Boosters Club, Inc.
1. The name of the organization shall be the John Jay Boosters Club, Inc. (The Club).
1. This corporation is organized exclusively for charitable and educational purposes as defined in Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code. The purposes of The Club include raising funds and purchasing personal property, equipment and services to be used by students and faculty in the Katonah-Lewisboro Union Free School District (KLSD), providing volunteers for educational and extra-curricular activities, engaging in other charitable, civic or educational activities that will contribute to the KLSD community. The primary focus of The Club is to provide for the advancement of the KLSD physical education and athletic programs and to encourage the participants in competition and events. The Club will also encourage sportsmanship, social participation and etiquette among participants, members and families.
2. This Corporation shall be self-governing, self-supporting, non-commercial, non-sectarian, nonprofit and nonpartisan in accordance with New York State law.
3. No part of the net earnings of the corporation insure to the benefit of any member, trustee, officer of the corporation, or any private individual (except that reasonable compensation may be paid for services rendered to or for the Corporation affecting one or more of its purposes). No director, officer or any private individual shall be entitled to share in the distribution of any of the corporate assets on the dissolution of the Corporation. The Corporation will not participate or intervene in any political campaign on behalf of any candidate for public office.
4. Upon dissolution of this organization, all debts and obligations will be paid off. The remaining assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal, state or local government, for a public purpose.
1. The Club’s principal address shall be located in the KLSD district. A post office box will be maintained in Cross River, New York 10518.
2. The Club meetings may be held at such places within the school district as designated by school district administration and club officers. The Club meetings may also be held by video conference.
1. Membership in The Club is open to the general public. Members will agree to uphold the policies of this organization and agree to its Bylaws. A maximum of one vote per membership shall be granted to each immediate family unit for any votes taken by the Club for any purpose, regardless of the number of Club members in any immediate family unit. (A family unit is defined as those family members living in one household).
2. Eligible persons shall become members by paying the prescribed membership dues per family per school year. Upon payment of such dues, a member shall be considered in good standing and be entitled to any and all rights and privileges of membership.
3. An annual membership drive shall be conducted as early in the school year as possible, with additional members accepted at any time with a full year membership payment. Membership payments are not pro-rated.
4. Lifetime membership is available to person(s) who are eligible as described here and who pay the prescribed lifetime membership dues.
6. Lifetime membership is defined by the longest lifetime of one or both the parents of the family unit at of the time of payment.
7. Lifetime membership does not cover the children of the family once they reach the age of 21. At such time, the children may become members on their own
THE CLUB YEAR
1.The Club will operate a fiscal year from the 1st day of September to the 31st of August.
ELECTIONS AND TERM
1. Nominations for new Officers/ Board Members will be made by at least 2 members at least one month prior to the June annual meeting with elections conducted at the June annual meeting.
2. Any member in good standing is eligible to serve as an Officer/Board Member.
3 .Election of new Officers/ Board Members shall be by a simple majority of votes cast by those members present at the June annual meeting. The Secretary will administer the election and record the number of votes in the minutes.
4. Any and all of the Officers/ Board Members may be removed for cause by majority vote of the members.
5. All terms are two years in duration.
6. Any Officer/Board Member may be re-elected. There is no limit to the number of terms an Officer/Board Member may serve.
OFFICERS/ BOARD MEMBERS
1. The President shall preside and lead meetings of the The Club, shall serve as general manager, and communicate with the school administration, the Athletic Directors, and/or coaches as necessary. The President may create committees, as necessary and appoint a chairperson for each committee. The President shall see that all books, records, and certificates required by law are properly kept and filed, b) annually present a report of the accomplishments of the Club, and c) ensure an annual membership drive is conducted.
2. The Vice President shall assist the President and act as President in his/her absence. The 1st Vice President shall become acting President with all rights, privileges and powers of the President in the event of the President’s’ absence or his/her failure to exercise his/her office. A second Vice President may also be elected and have the same duties as the Vice President.
3. The Secretary shall record and keep the minutes of all meetings of The Club and Executive Board, be responsible for communications and correspondence of the club, serve notice of general meetings and have custody of and maintain all permanent records of club affairs other than those entrusted to the Treasurer. The Secretary shall also preside over annual elections of Officers/ Board Members, b) keep a record of meeting attendance, c) be responsible preparing monthly meeting and d) at meetings, present any communications addressed to The Club.
4. The Treasurer shall receive all monies of the club and disburse authorized funds upon proper authorization, write, sign and issue checks, maintain bank accounts, and prepare and present financial reports at each general meeting. The Treasurer shall a) oversee the transition of all appropriate financial records b) arrange for all bills of the organization to be mailed to or received c) keep and file any certificates required by any federal, state or local statute, or regulation and d) schedule financial audit of The Club’s records as deemed necessary.
5. No Officer/Board Member shall be, solely by reason of his/her office, entitled to receive any salary or compensation.
6. All Officers by virtue of their office shall be members of the Board of Directors.
7. The Board, with the recommendation of the President, shall fill vacancies of offices of unexpired terms.
8. The Board may appoint standing and ad hoc committees as needed.
9. The Board and its Officers shall not be personally liable for the debts, liabilities, or other obligations of the corporation.
10. The Board and its Officers shall be indemnified by The Club to the fullest extent permissible under the laws of the State of New York for actions undertaken by those Officers and Board Members in furtherance of their duties for The Club.
11. Except as may be otherwise prohibited by law, the Board and its Officers may authorize purchase, maintenance and renewal of insurance protecting Board Members, Officers, employees and/or authorized agents of The Club, acting within the scope of their duties to The Club; and may purchase renew and maintain such insurance as they see fit to protect said Officers, Board Members, and authorized agents from liability in tort or arising from judgments made by said Officers, Board Members and authorized agents in the management of The Club and its authorized activities. Such insurance shall be for the protection of Officers, Board Members and authorized agents without regard to whether the Officers, Board Member or authorized agents would otherwise be entitled to indemnity and/or protection by The Club itself, pursuant to its Articles of Incorporation, these By Laws or other provisions of law.
1. General membership meetings of the Club shall be held on the first Wednesday of each month during the academic school year at 7:00 PM. Notice of these regular meetings will be made by publishing the schedule on The Club web site.
2. A quorum of at least seven (7) members [LG1] shall be necessary to conduct the business of The Club at any general membership meeting. If a quorum is present, voting at these meetings will be open to all active members in good standing. The majority that is more than half the votes cast, will determine the results of the voting.
3. The President shall prepare and circulate an agenda prior to each meeting and follow such agenda. No action on an item not previously noted on the agenda shall be taken without the consent of the majority of the Club members present.
4. The order of the business at any regular meeting shall include: Call to Order, Taking Attendance, and Approval of minutes for the last meeting, President’s Report, Treasurer’s Report, Athletic Director Report, Reports of any Standing or Special Committees, New Business, and Adjournment.
5. The Annual Business Meeting will take place at the regularly scheduled June General Membership Meeting. A pending slate of Officers shall be published on The Club web site. The meeting shall include a report on the activities of the club, a treasurer’s report and the election of the Officers for the coming year. Committees Chairpersons will be selected for the upcoming school year. Members in good standing present are eligible to vote with each family unit receiving one vote. A majority of the votes will determine results.
6. Special meetings may be called by the President or upon request of members. Written, electronic, or telephone notice of the time, place, and purpose of such special meetings shall be given no later than three days prior to the scheduled meeting. Only business specified in the notice may be transacted at the meeting.
7. The President may call special Executive Board/Board of Directors meetings or by a majority vote of the Board, or by a signed petition of 10% of active membership. A quorum of at least three Board members shall be necessary to conduct the business of The Club.
8. All meetings shall be governed by parliamentary procedures. All votes shall be by voice after having been properly moved, seconded, and discussed prior to the vote.
9. No voting by proxy will be allowed.
BUDGET AND FINANCE
1. An annual budget shall be prepared by the Officers/ Board Members and presented for approval to the members no later than the general meeting in October.
2. The President shall be authorized to direct the Treasurer to issue checks consistent with the budget, which do not exceed $500. Amounts in excess of $500.00 shall be approved by a majority of the members present at the vote.
3. Requests for funds or purchases shall be submitted in writing to The Club. The Treasurer shall issue and retain forms for requisition.
4. No check shall be disbursed unless the Treasurer receives a signed request form along with an invoice, purchase order or receipt from the vendor or person requesting the check.
5. All revenues of The Club will be used strictly to further the purpose of The Club in a manner consistent with an adopted budget or the expressed wishes of the voting membership.
6. In the absence of general membership meetings outside of the academic school year the Board may review requests for funds and be authorized to approve requests that are consistent with the purpose of The Club.
1. Committees shall be formed for the next school year at the close of the June Annual Meeting. Committees will be announced at the June Annual Meeting. Committees may also be formed at any time as needed. The Chairperson of each Committee shall report to the Board regarding their functional area at each meeting.
1.Roberts Rules of Order shall govern the conduct of The Club meetings.
CONFLICT OF INTEREST
1.Any Board Member who has a financial, personal, or official interest in, or conflict (or appearance of a conflict) with any matter pending before the Board, of such nature that it prevents or may prevent that member from acting on the matter in an impartial manner, will voluntarily recuse him/herself and abstain from discussion and voting on said item.
1.The By Laws may be adopted, amended or repealed by the Officer/Board of Directors at a meeting provided a quorum is present and a copy of the proposed amendments are provided to each Board member at least one week prior to said meeting.
2.Every three years the By Laws shall be reviewed by the Officers/Board Members and a report of its findings shall be presented at a regular general meeting.
CERTIFICATE OF SECRETARY
I certify that I am the duly elected and acting secretary of the John Jay Boosters Club, Inc. and these By Laws constitute the Corporation’s By Laws. The By Laws were duly adopted at the John Jay Booster Club meeting on __November 3, 2010____________________________.
Dated: November 4, 2010_________
I certify that I am the duly elected and acting secretary of the John Jay Boosters Club, Inc. and these Bylaws were amended by the Board of Directors on July 6, 2011 to include lifetime membership found in Membership Section IV.
Karen E. Jahn
Secretary of the Corporation
John Jay Boosters Club, Inc.
I certify that I am the duly elected and acting secretary of the John Jay Boosters Club, Inc. and these Bylaws were amended by the Board of Directors on December 4, 2013.
Karen E. Jahn
Secretary of the Corporation
John Jay Boosters Club, Inc.